Financial Research Administration

After a formal award or contract has been fully executed by the university through the Office of Research Administration (ORA), the award will be transitioned from Pre-Award to Post-Award (Financial Research Administration.)  A Grant number will be set up in Workday and the Principal Investigators (PIs) can begin spending funds to meet project goals and objectives.

Financial Research Administration plays an integral role in project management by offering expertise in financial accounting and contract administration.  We work with PIs, their support staff, university departments and external sponsors to coordinate billing, collections, budget revisions, cost transfers, subrecipient monitoring, cost share documentation, and closeout procedures.

Areas of Expertise

Account Maintenance

• Setup awards and grant lines in Workday
• Update Workday when award modifications are issued by the sponsor
• Terminate awards in Workday after they have ended

Expenditure Reviews

• Allowable, allocable, reasonable, and necessary
• Incurred within the Period of Performance
• Included in the approved budget

Financial Oversight

• Provide all financial reports required by the sponsor
• Document cost sharing
• Monitor subrecpients
• Submit Property/Inventory reports to sponsors

Cash Management

• Invoice sponsors based on expenses posted in Workday
• Initiate collection activities on past due invoices

Compliance

• Review expenses for compliance with applicable policies and procedures
• Oversee the Payroll Review (Effort) reporting process
• Respond to audit inquiries

Training

• Provide training for Workday grant reports