Forms

Supplier & Honorarium Forms:

The following forms are available to UA employees via the Accounts Payable Sharepoint site.  For best results, download to your computer before completing the forms.

• Supplier Registration packet
• OPERS Form - Mandatory for independent contractors and suppliers with check box #3 on a W-9 form, as an Individual/sole proprietor or single-member LLC.   (needed for services by individuals or companies with 4 or fewer employees)
• AP Supplier ACH Direct Deposit Form
• Honorarium (Course can be found under Learning within Workday)

For the Honorarium, please review the form and instructions for use on the Controller's website which you may access here.  Procedures are also found here:

1. A completed OPERS Form (OPERS is required if the supplier is receiving an honorarium)
2. A completed supplier Registration packet (included direct deposit – that is the preferred method of payment)

• Payments of Stipends or Non-Financial Aid to Students Form
  • Found here: https://www.uakron.edu/controller/travel.dot

International Company or Visitor

• If this is an international company/individual, please send email to accountspayable@uakron.edu providing basic information about the international company and what they are providing

  • If software, find out where their servers are located – it is important to know if the servers are in the United States. 

  • If software, make sure CALM website requirements need to be met

  • If service – will the individual or a representative of the company come to the United States?  Or will all services be outside the United States?  

    • Contact name, phone number, email address (we will email them a list of questions needed to enter their company into Glacier (our international tax compliance software).

  • We will only set up a supplier in Workday if the international supplier has a US bank account; otherwise, the wire transfer will be processed in the controller’s office. 

  • We have a new process in place if an international company or individual is coming to the US we would send a list of questions for them to answer so that we can enter them into Glacier Tax Compliance Software. (The Glacier Software will produce whatever paperwork is necessary - such as a W8-BEN form).

Employee Forms:

• Mileage Reimbursement :  2025 | 2026
• Supplier Invoice Adjustment/Corrections
• Moving Expenses